Checking your internship documents

How to check internship documents before you submit them

Internship documents are usually filled in over weeks or months, by different people: the agreement by the university, the logbook by you, the opinia by your workplace supervisor. Each one can look fine on its own while the set contradicts itself, for example a logbook that starts two days before the date in the agreement, or a report listing tasks the programme does not mention.

A document check compares the set with your department’s requirements and with itself. We go through dates, hours, names and job titles, signatures and stamps, the template version, and whether the report and logbook describe the same work. Each problem is marked with the document it concerns and what needs to change.

Some problems you can fix alone, such as a missing date or an entry that needs more detail. Others need a signature from the organisation or the university, and those take time to collect, so they go to the top of the list. If the department has already returned the set, send its comments too: they show what your opiekun praktyk checks most closely.

Scans or clear phone photos are enough for the check. Send them a few weeks before the deadline if you can, since a missing stamp from the host organisation is the one fix you cannot make in a day.